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MINUTES (FINAL)
Karma Food Cooperative: Board of Directors Meeting
Thursday, November 25, 2004 (7pm)
St. Alban's Boys and Girls Club
Board
Present: Nina Bregman (Business Planning Committee Liaison), Grif Cunningham (Member Labour Committee Member), John Deluca-Howard (Promotions Committee Liaison), Jason Diceman (Web Committee Liaison and AGM Committee Liaison), Melissa McDonald (Chronicle Committee Liaison and Food Issues Committee Liaison),
Christie Stephenson (Secretary and Promotions Committee Member), Amy Stein (Treasurer and Finance Committee Liaison), Lachlan Story (Business Planning Committee Member and Member Labour Committee Liaison). Regrets: Andy Summers (Vice President and Supervisory Committee Liaison)
Staff
Present: Sarah Fairley (General Manager)
Guest
Present: Graeme Hussey
• Approval of Agenda
Agreement by consensus to approve the agenda with no amendments.
• Correspondence and Announcement
Christie reported there had been no correspondence from members or email messages sent to the board.
• General Manager's Report
Sarah Fairley submitted her resignation as general manager, effective December 31, 2004. Her letter of resignation indicated her plans to return to university in the new year. She noted that the staff has already been informed of her decision and that Sara Pulins had agreed to act as interim general manager until a permanent replacement has been established.
Agreement by consensus to accept the resignation of Sarah Fairley as Karma's general manager.
4. Executive Reports
4A. President
Graeme Hussey submitted his resignation as president of the coop, chair of the board of directors and a member of the board, effective immediately.
Agreement by consensus to accept the resignation of Graeme Hussey as a Karma officer and board director.
5. In-Camera Session
Agreement by consensus to move in-camera to discuss the general manager hiring process.
6. Staff Bonuses
Agreement by consensus that the Treasurer and General Manager determine staff bonuses based on last year's global bonus levels, but such that no staff member receive less than the previous year, and pay them out before Christmas.
7. Revised Governance Committee Proposal
There was a discussion of the revised governance proposal and agreement that in light of the organizational changes (departure of the general manager and president) that it would not make sense to undertake a wholesale organizational restructuring.
It was also agreed that orientation and property management work already effectively fell under the responsibility of the staff and the members carrying out these responsibilities did not function as committees therefore the board would not assign liaisons or consider them as committees moving forward.
7. Executive and Committee Assignments
Agreement by consensus to assign board members to the following positions and committee roles:
President: unfilled
Vice President: Andy Summers
Treasurer: Amy Stein
Secretary: Christie Stephenson
Annual General Meeting Committee: Jason Diceman (Liaison)
Business Planning Committee: Nina Bregman (Liaison); Lachlan Story (Member)
Chronicle Committee: Melissa McDonald (Liaison)
Finance Committee: Amy Stein (Liaison)
Food Issues Committee: Melissa McDonald (Liaison)
Member Labour Committee: Lachlan Story (Liaison); Grif Cunningham (Member)
Promotions Committee: John Deluca-Howard (Liaison); Christie Stephenson (Member)
Supervisory Committee Andy Summers (Liaison)
Web Committee: Jason Diceman (Liaison)
8. Adjournment
Agreement by consensus to adjourn.